Important information for Upcoming Summer Competitions
As our team prepares for the Woodside Summer Classic 1 (June 14-18) and Woodside Summer Classic 2 (June 21-25), we have important information to share with you regarding our safety protocols.
In response to the positive cases of Equine Herpes Myeloencephalopathy (EHM), Equine Herpes Virus-1 (EHV-1) and Vesicular Stomatitis (VS) in California, we are working closely with federal, state and local experts to implement the best protocols to keep horses and humans safe.
THE FOLLOWING ARE REQUIRED BEFORE ENTRY TO THE SHOWGROUNDS:
USEF VACCINATION RECORD (REQUIRED BY EMAIL):
The USEF Vaccination Record form must be completed. The following information must be included: date of vaccination, place of vaccination, vaccine name, vaccine batch, and vaccine route mode. Form must be signed and stamped by attending veterinarian. Within 6 months (180 days) of each show: Equine Influenza. Within 6 months (180 days) of each show: EHV 1 and EHV 4. If a vaccination will expire during one of the shows, the horse must receive its new vaccination.
TIMED CERTIFICATE OF VETERINARY INSPECTION (CVI) (REQUIRED AT THE GATE):
To be issued within 5 days prior of arrival on the showgrounds and is to include a Vesicular Stomaitis (VS) Statement.
DECLARATION OF HEALTH (REQUIRED AT THE GATE):
Trainer/Owner/Agent must sign the Declaration of Health Form date within 5 days of start of show. In the event that a horse must leave the showgrounds, it is imperative that the trainer has a plan in place for the horse’s departure.
THREE-DAY TEMPERATURE LOG (REQUIRED AT THE GATE):
A 3 day temperature log, with temperature taken twice per day will be required upon arrival. You will present this paperwork filled out at the check-in gate in order to enter the grounds. Failure to present the temperature log at the entrance with the horses will result in denied access to the grounds.
VACCINATION RECORD MUST BE SUBMITTED ELECTRONICALLY AT LEAST 24 HOURS PRIOR TO ARRIVAL. Failure to do so will result in horses not being permitted on the showgrounds.
THE FOLLOWING ARE REQUIRED UPON ARRIVAL:
ON-SITE VETERINARY EXAMINATION OF ALL HORSES (REQUIRED):
A Veterinarian or their technician will examine all horses from VS affected states for vesicular lesions at time of entry to venue. No horse will be permitted entry to stabling, schooling, or competition area without veterinary examination. Rejection of any horse or load of horses with suspect lesions.
TEMPERATURE LOG DURING THE SHOW (REQUIRED):
Monitoring of horses from VS Affected States for the duration of the event. Stall temperature logs required to be completed with twice daily temperature recordings. Trainers will be issued temperature cards upon arrival and are to post them on the stall doors. Trainers are responsible for temperatures being logged by 9:30 a.m. each morning. A warning will be issued with the first missing temperature. The trainer’s barn will be asked to leave the showgrounds with the second warning.
IMPLEMENTATION OF VECTOR CONTROL MEASURES (REQUIRED):
On the premises including but not limited to encouraging the use of individual vector control of fly sprays, wipes, or protective covering and premises control measures to eliminate fly breeding areas.
RECENTLY IMPORTED HORSES:
Must have a minimum 10 day temperature log from the date of arrival into the United States, in addition to all of the above required equine health documents, to attend West Palms Events.
ACCEPTANCE HOURS ARE 8:00 AM TO 5:00 PM DUE TO ON-SITE VETERINARY INSPECTIONS. NO HORSES ACCEPTED OUTSIDE THOSE HOURS.
ANYTIME A HORSE LEAVES ITS STALL IT MUST HAVE A NUMBER ON.
Our Equine Health Coordinator is available to answer any questions related to our horse health policies at [email protected]. Our policies are available on our website, www.westpalmsevents.com, under the red “Biosecurity and Horse Health” button.
Please note that there are inherent risks when traveling and competing with horses. It is critical to mitigate these risks by following Best Practices. We are counting on everyone’s cooperation with all the protocols we are putting in place to run a safe horse show for all.
Thank you,
Caroline Jones
Show Manager